Staff Department Grant Guidelines
The PTSA budget for this year includes a grant of $375 for you to use in any way that you feel benefits your classroom and students.
The process for disbursement of grant funds is simple: attach your receipts to a disbursement request form (hot pink) and put it in the PTSA Treasurer box in the office. Please allow a week for processing of your request. A report of your grant balance will be issued 2 – 3 times during the year. Some frequently asked questions are below:
Do I have to use a pink form?
Yes, it is very helpful if all reimbursement requests are submitted on the pink form, otherwise there is no guarantee that your request will not be lost on our desk!
Do I need to submit the original receipt?
It is preferable that we have the original receipt with your request but if you are splitting a purchase between your PTSA grant money and other District funds, the District will require the original. The PTSA will gladly accept a photocopy in that case; please make a note of that on your request.
Can you pay the vendor directly?
Yes. If you can submit a proposal or invoice in advance, we are happy to issue a check directly to the vendor so that you don’t need to use your own money and wait for reimbursement.
Can you give me a check in advance and I will bring you the change?
NO! The State PTSA rules forbid me from issuing any checks without proper back-up documentation in advance.
What if I lost my receipt?
Again, PTSA rules require that I have some form of documentation for every expenditure.Try to get a dublicate copy of the receipt from the vendor or your credi card company if you charged the item or in a pinch, we can sometimes accept a cancelled check as backup. Without any of this, we can not reimburse you.
If you have any other questions regarding your grant allocation, please don’t hesitate to contact us. The best way to reach us is by email but you are also welcome to call us at home and leave a voice mail if we’re not there.
